What's On

Privacy Policy

Privacy Policy of Newport Memorial Hall

This privacy policy explains how we use any personal information we collect about you.

When you sign up to receive our What’s On newsletter, we collect only what is needed for the purposes of providing you with the newsletter, which is your name and your email address. This data is held only by Mailchimp, the email marketing service we use to send out our What’s On newsletters (see their privacy policy here). All our What’s On emails have a unsubscribe link at the bottom so that you can stop receiving email communications from us whenever you want.

When you hire the Hall, we collect only what is needed to communicate with you on your booking and provide security for us and only for as long as this information is needed, usually until your booking is completed and all fees have been paid. We ask you to complete a booking form with your name, address, email address and telephone number. This data is held securely.

When you provide donations to the Hall, we collect only what information is required to process your donation, communicate with you on how you donation is being spent and invite you to related events and only for as long as the donation project is active. This data is held securely. We do not use your personal information to contact you about making further donations but suggest that you sign up to our What’s On newsletter in order that you can be kept up to date with developments at the Hall.

All online transactions are made through Paypal (see their privacy policy here).

We will not use your data for any other reason other than the one you have signed up for and we will not pass your data to a 3rd party unless you have requested us to do so.

Your Rights in Personal Information

Your personal information is your data and you are in control of it.

You can ask us to provide you with all the information that we hold about you, how we use it and why utilising your right to be informed and your right to access. Contact emma@newportmemorialhall.co.uk.

You can then ask us to do the following with the personal information we hold about you:

If it is incorrect you can ask for it to be updated – your right to rectification

restrict or object to it being processed at all or in a specific way — your right to restrict, right to object and right related to automated decision making

ask for it to be deleted — your right to erasure sometimes called the right to be forgotten

ask for a digital copy of it – your right to digital portability

Many of the rights listed above are limited to certain defined circumstances and we may not always be able to comply with your request. We will tell you if this is the case.

For more information on your rights in your personal information please see the ICO guidance.

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